Beyond the roles and responsibilities of your group, other agencies will have their own parts to play. Here we take a look at what these other organisations will be responsible for and how they fit in with what your group is doing.
Facilitators develop relationships between project partners and manage project development and management. Facilitators are not confined to one particular type of organisation. A local authority or an NGO may act as facilitator, or a contract may be let to other agencies to carry out this function. Facilitators are usually paid professionals, but could be a voluntary community organisation with the necessary experience and capacity.
A particularly important role and responsibility of a facilitator is that of accountability. As the body at the hub of activity it will be held accountable by other stakeholders for the proper management and administration of the project.
The role of the landowner will vary according to their stake in the project. The landowner may play an active role in the project; they may be the local authority that is also acting as facilitator. Alternatively their level of interest in the project may be low, for example a private sector landowner who has provided consent for the project to take place on their site but does not want to become involved in other aspects. Irrespective of the motivation and role of the landowner, ownership of land does confer a number of important responsibilities, particularly in regard to public safety.
A project champion is the person or group of people who lead the process of project advocacy. They may be the facilitator, a local authority, the landowner, a community representative or an individual. The project champion is likely to have been involved in the project’s inception and development. They will be responsible for co-ordinating publicity and awareness raising activity, supporting fundraising activity and can act as the project figurehead.
Contractor and Consultants
These are professional, usually private organisations brought in by the project facilitator, for a fee, to do something, supply something or to provide specialist skills or advice. A contractor could be a landscaper, a builder, an artist or a supplier of goods such as playground equipment. Their role will be defined by their contract.
Funding organisations provide finance because they believe that the project will achieve something they wish to support. They will therefore be keen for the project to succeed, so in addition to providing money they might offer advice and professional guidance and project monitoring and evaluation. Funding bodies may carry out these functions themselves or may engage another origination to do this independently.
It is likely that in addition to those organisations with a direct interest in the project, there will be another tier of organisations with a more tangential or peripheral interest. For example, if the project involves a lot of young people, other organisations that have an interest in working with young people may wish to become involved. Other organisations may not have a remit to get substantially involved but have some interest and might include the police, neighbouring organisations, local groups, schools and youth centres.
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