Skip past Navigation

FAQs about your Bags of Help grant

Frequently Asked Questions about applying for a Bags of Help grant:

How do I find out who owns a site that might receive funding?

If you are applying for a grant to undertake physical works (whether these are inside a building or on land outside) you will need to provide us with a Project Consent Form which the Landowner will sign to say they agree to the project being delivered on the site they own.


You can download your Project Consent Form here.

If you do not know who owns the site your Local Authority may be able to tell you who does. If not you can search on your local Land Registry (there will be a charge for this service).

In some instances, spaces will have unclear land ownership, which may not make it possible to provide a grant for your nominated green space. In this case, please contact us as we may be able to offer some support. 

Find your Local Authority: http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1

Land Registry (England and Wales): https://www.gov.uk/government/organisations/land-registry/about

Land Registry (Scotland): https://www.ros.gov.uk/services/registration/land-register

Notes on landowner permission:

If you are a school and you lease the land from the Local Authority, the school can complete and sign the Project Consent Form. Please note, the signatory needs to be the Head or Deputy Head of the School.

If you lease Local Authority Land and have a lease agreement approved that exceeds three years, your group can sign the Project Consent Form.

What is a local constituted group?

We can only accept applications from non-profit making constituted groups or organisations. This is an organisation or group with a governing document (eg a constitution or Memorandum of Articles).

A constituted group could be a ‘Friends of Group’, a Tenants and Residents Association, a Development Trust, a Community Interest Company, a Social Enterprise, a Industrial Provident Society or a local charity.

To apply for a grant you need to provide a copy of your governing document (eg a constitution, Memorandum of Articles, etc) with your application.

Your Local Authority will also have details of local constituted groups: http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1

We want to apply but we are not a constituted group. How do we become one?

We can only accept applications from constituted groups or organisations. You will need to provide a copy of your governing document (eg a constitution, Memorandum of Articles, etc) with your application.

Here are some useful resources for getting your organisation or group constituted.

Your local Council for Voluntary Services will be able to offer you some guidance or you can find guidance online.

Groundwork Project Toolkit - http://www.groundwork.org.uk/Sites/projecttoolkit/Pages/setting-up-your-group-tips

Creating governing documents in England: http://knowhownonprofit.org/how-to/how-to-write-a-governing-document-guide.

Creating governing documents in Scotland: http://www.scvo.org.uk/setting-up-a-charity/.

Creating governing documents in Wales: http://www.wcva.org.uk/advice-guidance/getting-started

Also, if you want to become a charity too, here's how to do that in England and Wales: https://www.gov.uk/setting-up-charity/set-up-a-charity and in Scotland: http://www.scvo.org.uk/setting-up-a-charity/

Will my project need planning permission?

If your project is a physical improvement to an outside space or to a building, the landowner will be responsible for complying with the relevant planning rules and building regulations and may need to apply for planning permission if the project will change the use of the site or include any building or installation of structures.

If planning permission is required, you will need to provide us with evidence that this has been approved when you submit your application form.

Find your Local Planning Authority (England and Wales): http://www.planningportal.gov.uk/wps/portal/genpub_LocalInformation?docRef=LocalInformation&scope=202&langid=0 

Government Guidance (Scotland): http://www.gov.scot/Publications/2009/08/11133705/1 

Government guidance (England and Wales): http://www.planningportal.gov.uk/permission/responsibilities/ 

Can I include VAT in my application?

You may need to pay VAT on purchases made as part of your project and we can pay for this within our grant. Make sure you check whether VAT needs to be included when you develop your budget. The amount you request should only include VAT where you do not intend to or cannot recover at a later date. If you later find that VAT claimed under the grant becomes recoverable, you must repay this amount to us.

More information on the HMRC website: https://www.gov.uk/government/organisations/hm-revenue-customs/contact/vat-enquiries

What insurances will I need for my project?

We require you or the landowner to hold and maintain public liability insurance cover for the site which specifically covers the activities, work and services your project will deliver. You may need to provide us with evidence that these are in place when you submit your application form. Public liability insurance covers any award of damages given to a member of the public because of an injury or damage to their property when visiting your project site. If you are planning to hold an event or other activities on site you may need to take out additional insurance. Public liability insurance may not cover volunteers involved in practical tasks on your project site so if you plan such activities you may need to arrange additional cover.

Govt guidance on public events and activities: https://www.gov.uk/government/publications/can-do-guide-for-organisers-of-voluntary-events/the-can-do-guide-to-organising-and-running-voluntary-and-community-events#what_is_public  

Volunteer Insurance Guidance (Scotland): http://www.scvo.org.uk/running-your-organisation/finance-business-management/insurance/

Volunteer Insurance Guidance (England): https://knowhownonprofit.org/people/volunteers-and-your-organisation/insurance-and-volunteers

Volunteer Insurance Guidance (Wales): http://www.wcva-ids.org.uk/wcva/25 

What types of community allotment sites are eligible?

The programme can fund projects on allotment sites that benefit the community, but not work to improve or create individual private plots.

Can my school apply for a grant?

Yes. Schools are eligible to apply for grants to support local projects that benefit the community.

Can I include costs to develop my project?

The programme will only fund projects that are ready to be delivered. You must already have designed your project, consulted with your local community and have all permissions in place. You cannot include any restrospective costs (ie. already committed or spent) in your budget such as design fees, planning permission costs or community consultation.

Is my organisation eligible for a grant?

You can apply for a grant if your organisation is constituted and has a governing document. 

The type of organisations that can apply are:

  • Voluntary or community organisations (inc. registered charities/community interest companies/friends of groups with a constitution/social enterprises)
  • Schools
  • Health body (Clinical Commissioning Groups (CCGs) NHS Hospital Trust, Foundation Trust)
  • Parish/Town/Community Councils
  • Local Authorities
  • Hospices
  • Day care centres
  • Housing Associations

Please note that organisations that make a profit and individuals are not eligible to apply to the programme.

If your organisation is a Company Limited by Shares with dividends going to individual shareholders, your organisation is not eligible to apply. 

Link to eligibility quiz. 

Is my project eligible for a grant?

The programme will fund projects which support local projects that benefit the community.

Some examples of what can’t be funded through the programme:

  • Work that has already taken place
  • Political donations
  • Fundraising activities or challenges (e.g. costs for a sky dive etc.)
  • Running costs and organisation overheads
  • Conferences or seminars
  • Activities which collect funds for redistribution to other charities or individuals
  • Overseas appeals
  • Expeditions or overseas travel
  • Promotion of a religious or political cause
  • Marketing promotions
  • Research projects
What is the deadline for applications?

Bags of Help is a rolling programme, where community groups or charities can apply for funding all year round.

Applicants will generally know the outcome of their application within 6 months of applying.  However, if your application is eligible, but not funded at the first attempt, your application may be deferred to the next funding panel. 

Please note - you will be contacted in this instance to ensure that you are happy for your application to be deferred.

I have made an application. What happens next?

You should receive an email acknowledging receipt of your application. Please check your Junk/Spam or Trash folder in your email if you’ve not received it within 24 hours. If you still haven’t received an acknowledgement please get in touch.

Applicants will generally know the outcome of their application within 6 months of applying.  However, if your application is eligible, but not funded at the first attempt, your application may be deferred to the next funding panel. 

Please note - you will be contacted in this instance to ensure that you are happy for your application to be deferred.

As this is a rolling programme, voting for projects will be happening continuously in Tesco stores. Three projects from each of the regions will be shortlisted to go to the public vote every 2 months. If your project gets the most votes across all stores in your local region, you will win the amount you requested from us up to a maximum of £4,000. The second placed project will receive £2,000 and the third placed project will receive £1,000. 

Will my project need any other permissions?

There may be other permissions that you require in order to deliver your project, especially if the project is in a Site of Statutory Scientific Interest, in a Conservation Area, contains protected species or includes work to a watercourse or to trees. This is not an exhaustive list and your Local Authority may be able to offer you some guidance.

More information:

Natural England: https://www.gov.uk/government/organisations/natural-england/services-information 

Environment Agency: https://www.gov.uk/government/organisations/environment-agency 

Scottish Environment department: http://www.gov.scot/Topics/Environment 

Welsh Environment department: http://gov.wales/topics/environmentcountryside/?skip=1&lang=en 

Natural Resources Wales: https://naturalresources.wales/about-us/?lang=en 

Scottish Natural Heritage: http://www.snh.gov.uk/ 

Scottish Environmental Protection Agency: http://www.sepa.org.uk/ 

I applied in a previous round - can I apply again?

As this is a rolling programme, you can reapply for funding at any point. This is the case whether you have secured funding in previous rounds, won a consolation prize or did not get shortlisted to the public vote.

However, if you applying for a project on the same site or in the same location, you must have completed your original project.

Do we need to have match funding and how much matchfunding should be included in my project?

Bags of Help can fund 100% of your project so you do not have to include any match funding.

However, if you have additional funding, there is no limit to what this amount can be and any funding awarded from us can be part of your wider project costs.

If your project is reliant on match funding in order to go forward, we would expect to see that the majority of this has been secured by the time you apply for Bags of Help funding.

What projects am I up against?

You can only find out the two projects you are up against in Tesco stores as soon as the voting begins at the start of each 2-month period. 

  

How soon after the vote closes will we know what grant we will receive?

We will be looking to inform all groups of the level of grant that they have been provisionally awarded within 4 weeks of the end of the voting period.